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How to book the best villa holidays

villa poolbest villa holidays

By Mark Hodson, Sunday Times Travel Writer and Editor of 101 Holidays

When tracking down a villa holiday, the big decision is not where and when to go, but whether to book independently or with a tour operator. You’ll find no shortage of villas and self-catering apartments available to book on the web, but there are risks. You may have very little protection in law if things go wrong, or the property isn’t as advertised.

What could go wrong? Well, lots of things. I’ve turned up at a villa in Spain only to find the pool was empty. It took two days to fill with water and then was icy cold for the next few days. You may find it’s much smaller than it looked in the photographs, or in poor condition. The beds may be so uncomfortable that you return home with back problems. You could be next door to a building site.

That’s why in general I’d advise you to book with a reputable tour operator that will advertise its villas honestly, react swiftly if anything goes wrong and have staff in resort to sort out any problems. Travel with such a company and your pool will never be empty.

If you book a package that includes flights, car ferry or car hire, your holiday will be bonded (usually with an ATOL). That means if the villa is damaged in an earthquake before you arrive, or a volcanic ash cloud drifts in from Iceland, stopping you from flying home, you’ll be taken care of – whether than means finding you a new holiday, giving you a full refund or pulling out all the stops to get you home.

Some UK-based villa specialists do not book flights, or allow you to book your own. In this case you won’t normally have the same level of legal protection. However, the company will usually be bonded and can be relied on to publish honest descriptions and come to your aid if necessary.

Villa specialists recommended by 101 Holidays include: Abercrombie & Kent VillasCachet Travel, Corsican PlacesCV Villas, i-escape, Oliver’s TravelsPierre & Vacances, Simpson Travel and Vintage Travel.

Single country specialists include GIC The Villa Collection (Greece), Long Travel (Italy), PCI Holidays (Southern Spain) and Casas Cantabricas (Northern Spain).

For UK cottages we recommend Classic Cottages, Helpful Holidays, Rural Retreats, Sheepskin, Sykes Cottages. For larger properties, try The Big Domain or Oliver’s Travels.

White Horses villaCharming villasRelax on your terraceSa Teulada

Tips on booking the perfect villa holiday

Use the web. Printed brochures tend to carry only brief descriptions of properties. Online you’ll find more pictures and, in some cases, user reviews. Study the photographs: look for tell-tale distortion around the edges of an image, suggesting that the photographer has used a wide-angle lens to make a small room look bigger. Ask for a floor plan with dimensions.

If you’re booking independently, first secure your flights. In most resorts there is rarely a shortage of rental properties, but peak-season flights sell quickly, with fares on Saturdays – the most common changeover day – usually the most expensive. At most properties you won’t be handed the keys until mid-afternoon, so you may want to avoid early-morning outbound flights, particularly if you have young children. On the way home, avoid late evening flights as you’ll usually need to be out of the villa by about 10am.

A smart way to avoid the extra expense and hassle of a Saturday arrival is to bookend your villa stay with a night or two in a nearby hotel both before and after. Some tour operators will arrange this for you.

Read between the lines, particularly if you are booking independently. That “charming rustic cottage” could be an unrestored wreck. If a villa is “10 minutes from the beach”, ask whether this is by car or on foot. If local shops are 1km away, enquire about the walk – it might be on a busy road without a pavement. Find out about traffic noise, the proximity of neighbours and where the owner lives. Study satellite images of the area around the property using Google Maps.

If you’re travelling with children, check the facilities. Most villas have televisions, but not all have UK satellite channels. Is there a DVD player? If you have toddlers, check the pool has a shallow end of 1m or less and either steps or a shelved entrance. Does the pool have a fence or hard cover? This is a legal requirement in France but not elsewhere in Europe.

A pool can make or break a villa holiday. A 5m pool is adequate for splashing around, but not for swimming lengths. If you want to swim, look for a length of 10m or more. If you’re travelling early or late in the season you’ll need heating, which usually costs extra – ensure it’s turned on before you arrive.

Get a printed inventory to find out what you need to pack – and settle any potential disputes over what’s included. Some villa owners supply pool towels, but won’t allow you to take them to the beach. If you book online, print out the relevant pages and take them with you.

If you’re sharing, establish the sleeping arrangements before arrival. A villa advertised as “sleeps 8” may only have 3 bedrooms and a sofa bed in the lounge. The usual protocol is this: if you go to the trouble of booking the thing, you can expect pick of the bedrooms. If you think it’s going to be a free-for-all, arrive early to get “first dibs”.

If you plan to cook, ask exactly what you can expect to find in the kitchen. Some tour operators provide a welcome pack of basic food and drink, while some even offer daily bread deliveries. However, you’ll often find that basics such as salt, pepper and cooking oil need to be bought at a local shop.

Last updated: 18 November 2016

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